File content

 _{TYPE OF REQUEST/APPEAL}

 _{FILE CONTENT AT MOMENT OF SENDING OR HAND DELIVERY, apart from other documents you wish to add. Attention: certain requests must be sent by registered post, see time frame and deadline tab}

_{Enrolment refused because student does not qualify for funding}

• _{letter of motivation;}

• _{Enrolment Office refusal letter;}

• _{detailed marks for preceding three academic years;}

• _{documents not submitted to faculty and justification.}

_{Enrolment refused because studies do not incorporate funding}

• _{letter of motivation;}

• _{Enrolment Office refusal letter;}

• _{detailed marks for preceding three academic years;}

• _{documents not submitted to faculty and justification.}

_{Enrolment refused on grounds of ‘Residents’ Decree limiting number of students in certain curricula}

• _{letter of motivation;}

• _{Enrolment Office refusal letter;}

• _{documents that would not have been considered by Enrolment Office in a timely manner.}

_{Enrolment refused because of expulsion for gross misconduct}

• _{letter of motivation;}

• _{Enrolment Office refusal letter;}

• _{items explaining situation and informing request.}

_{Enrolment refused because of expulsion for enrolment or evaluation fraud – only in the event of a procedural defect}

• _{letter of motivation;}

• _{Enrolment Office refusal letter;}

• _{item of disputed procedure;}

• _{items informing request.}

_{Re-enrolment for doctorate after fifth year for non-EU students not integrated in Belgian educational system}

• _{letter of motivation;}

• _{steps doctoral career development;}

• _{opinion of doctoral field committee;}

• _{finalisation time frame co-signed by advisor and doctoral student.}

_{Appeal against enrolment fee discount refusal - only in the event of a procedural defect}

• _{letter of motivation;}

• _{Enrolment Office refusal letter;}

• _{object of dispute;}

• _{supporting documents.}

_{Request to be exempt from specific enrolment fees applicable to students from countries outside the European Union} 

• _{a letter of motivation describing exceptional and unforeseeable circumstances justifying the request;}

• _{a copy of the enrolment certificate for the academic year (temporary or definitive) or the SIC confirmation email;}

• _{detailed marks for preceding three academic years;}

• _{documents proving the unpredictability of the specific situation ;} 

• _{an explanation about the means of financing the studies.}

_{Late enrolment request} 

• _{substantiated request;}

• _{copies of items submitted to Enrolment Office or faculty to consider request;}

• _{host faculty agreement;}

• _{items to consider and supporting documents.}

_{Appeal against faculty refusal to allow change on first-year bachelor's programme during academic year (before 15 February)}

• _{letter of motivation;}

• _{faculty refusal letter;}

• _{contested items;}

• _{new items;}

• _{detailed marks for january session or preceding sessions.}

_{Appeal against faculty refusal to grant a lighter annual course load (deadline 30 September)}

• _{letter of motivation;}

• _{faculty refusal letter;}

• _{items to consider and supporting documents.}

_{Appeal against a select jury decision to not admit a first-year bachelor student to June and September testing}

• _{letter of motivation;}

• _{non-admission letter signed by jury chair;}

• _{contested items and supporting documents.}

_{Appeal against the jury chair’s decision on the student’s appeal claiming irregularities in jury decisions}

• _{letter of motivation;}

• _{non-admission letter signed by jury chair;}

• _{contested items and supporting documents.}

_{Appeal against refusing exam enrolment (articles 72, 73 and 74 of the Academic Regulations and Procedures)}

• _{letter of motivation;}

• _{chair’s letter confirming jury’s decision;}

• _{items not considered by the jury and supporting documents.}