File content

 TYPE OF REQUEST/APPEAL

 FILE CONTENT AT MOMENT OF SENDING OR HAND DELIVERY, apart from other documents you wish to add. Attention: certain requests must be sent by registered post, see time frame and deadline tab

Enrolment refused because student does not qualify for funding

  • letter of motivation;

  • Enrolment Office refusal letter;

  • detailed marks for preceding three academic years;

  • documents not submitted to faculty and justification.

Enrolment refused because studies do not incorporate funding

  • letter of motivation;

  • Enrolment Office refusal letter;

  • detailed marks for preceding three academic years;

  • documents not submitted to faculty and justification.

Enrolment refused on grounds of ‘Residents’ Decree limiting number of students in certain curricula

  • letter of motivation;

  • Enrolment Office refusal letter;

  • documents that would not have been considered by Enrolment Office in a timely manner.

Enrolment refused because of expulsion for gross misconduct

  • letter of motivation;

  • Enrolment Office refusal letter;

  • items explaining situation and informing request.

Enrolment refused because of expulsion for enrolment or evaluation fraud – only in the event of a procedural defect

  • letter of motivation;

  • Enrolment Office refusal letter;

  • item of disputed procedure;

  • items informing request.

Re-enrolment for doctorate after fifth year for non-EU students not integrated in Belgian educational system

  • letter of motivation;

  • steps doctoral career development;

  • opinion of doctoral field committee;

  • finalisation time frame co-signed by advisor and doctoral student.

Appeal against enrolment fee discount refusal - only in the event of a procedural defect

  • letter of motivation;

  • Enrolment Office refusal letter;

  • object of dispute;

  • supporting documents.

Request to be exempt from specific enrolment fees applicable to students from countries outside the European Union 

  • a letter of motivation describing exceptional and unforeseeable circumstances justifying the request;

  • a copy of the enrolment certificate for the academic year (temporary or definitive) or the SIC confirmation email;

  • detailed marks for preceding three academic years;

  • documents proving the unpredictability of the specific situation ; 

  • an explanation about the means of financing the studies.

Late enrolment request addressed to Minister Marcourt

  • substantiated requested addressed to Minister Marcourt;

  • copies of items submitted to Enrolment Office or faculty to consider request;

  • host faculty agreement;

  • items to consider and supporting documents.

Appeal against faculty refusal to allow change on first-year bachelor's programme during academic year (before 15 February)

  • letter of motivation;

  • faculty refusal letter;

  • contested items;

  • new items.

Appeal against faculty refusal to grant a lighter annual course load (deadline 30 September)

  • letter of motivation;

  • faculty refusal letter;

  • items to consider and supporting documents.

Appeal against a select jury decision to not admit a first-year bachelor student to June and September testing

  • letter of motivation;

  • non-admission letter signed by jury chair;

  • contested items and supporting documents.

Appeal against the jury chair’s decision on the student’s appeal claiming irregularities in jury decisions

  • letter of motivation;

  • non-admission letter signed by jury chair;

  • contested items and supporting documents.

Appeal against refusing exam enrolment (articles 72, 73 and 74 of the Academic Regulations and Procedures)

  • letter of motivation;

  • chair’s letter confirming jury’s decision;

  • items not considered by the jury and supporting documents.