Coronavirus: general measures in force at UCLouvain

Face-to-face meetings are authorized as long as the possibility of remote participation is offered to each participant.

The general sanitary measures are applicable (see above), in particular the respect of a distance of 1.5 meters between each participant and the wearing of a mask, without the possibility of applying the Covid Safe Ticket.

• All learning and assessment activities can be carried out face-to-face.
• Where hybrid-flexible mode makes sense and is useful, it can be validated by the relevant programme committee.
• Auditoriums, classrooms and laboratories can be filled to capacity.
• In the auditoriums and classrooms, the wearing of a mask is mandatory for students. The teacher or speaker is exempt from this requirement, provided that a physical distance of at least 3 meters is maintained between him or her and the students, except when moving around the room.
  Where the wearing of a mask or other fabric alternative is not possible for medical reasons, a face shield must be used. Persons who, because of a disability certified by a doctor, are unable to wear a mask, cloth alternative or face shield, are exempted from wearing a mask or mask alternative.
• Internships take place in accordance with the health rules and regulations applicable to the sector of activity.
• Laboratories are occupied in compliance with the health regulations applicable to the sector of activity.Activities involving practical work are carried out in compliance with the rules applicable to the sector of activity concerned.
• The premises will be ventilated as often as possible, windows are ajar during activities and fully open during breaks.
• Wherever possible, doors should be left open to reduce the use of handles and to ventilate.
• The general health measures must be respected (see above). The Covid Safe Ticket is not applicable.

Team building, indoor conferences and other company events such as drinks and service meals are not permitted under any circumstances (a reception is possible after an authorized activity).

Thesis defenses are permitted in person and may be followed by a reception for a maximum of 50 people (not including collaborators and organizers), in accordance with the rules for catering activities.Scientific and other

professional events in accordance with the following conditions.
 

Activities indoors or in a covered area with less than 50 participants

• The audience must be seated;
• Masks must be worn;
• The Covid Safe Ticket can be applied, provided the organiser informs the participants in advance;
• The rules of social distancing must be respected, in particular the maintenance of a distance of 1.5 metres between each group (unless the Covid Safe Ticket is applied).

Activities indoors or in a covered area with 50 or more participants

• Prior permission from the local authority is required;
• The event area must be organised in such a way that the rules of social distancing can be respected;
• The audience will be limited to a maximum of 200 people, excluding staff and organisers;
• The public must be seated;
• The wearing of a mask is compulsory;
• The Covid Safe Ticket is compulsory;
• The use of an air quality measuring device (CO2) is mandatory.

Outdoor activities in an uncovered area with less than 100 participants

• A maximum of one participant per 4 m² of the area accessible to the public is allowed;
• The public may be seated or standing;
• Wearing a mask is highly recommended;
• The Covid Safe Ticket can be applied, provided that the organiser informs the participants in advance;
• Social distancing rules must be respected, in particular the maintenance of a distance of 1.5 metres between each group (unless Covid Safe Ticket is applied);

Outdoor activities in an uncovered area with 100 or more participants

• Prior permission from the local authority is required;
• The host area of the mass event is organised in such a way that the rules of social distancing can be respected;
• A one-way traffic plan must be drawn up, with separate entrances and exits;
• A maximum of one participant per 4 m² of the area accessible to the public is allowed;
• The public may be seated or standing;
• The wearing of a mask is mandatory;
• The Covid Safe Ticket is mandatory.

Catering activity

If a catering activity (coffee break, lunch break, reception) is organised as part of an event, the following rules must be observed:

• Participants must be seated at a table;
• No more than 6 people per table;
• Each participant must remain seated at his or her own table, except when moving to the area where drinks and food are placed (buffet);
• The mask may only be removed occasionally for eating and drinking;
• The catering activity must be finished by 11pm at the latest.

Safe Ticket Control

Practical information regarding the application of the Covid Safe Ticket is available here.

Prior authorization from local authorities

When prior authorization from the local authorities is required, organizers will apply to the municipal services. The detailed procedure is available here.