From now on, the university uses a colour code, which is updated according to the evolution of the spread of the coronavirus. Each colour corresponds to basic rules concerning occupation of teaching premises and staff working conditions.
The colour codes are :
- GREEN
- YELLOW
- ORANGE
- RED
A summary table lists the specific provisions in force in accordance with government decree measures.
Code yellow: General health measures
Measures related to mask-wearing, physical distancing, hand hygiene and cleaning work surfaces are specified on these pages.
Code yellow: measures in force as of 1 September 2020
General working conditions
Working methods
Working on campus is in effect, subject to compliance with health and physical distancing rules detailed on these pages.
Cafeteria access
Access is authorised subject to compliance with sanitary measures. Anyone using the premises is requested to use their own dishes and clean surfaces after use.
Elevator use
Use is not recommended where there is an alternative.
Group activities
For work (including committee) meetings:
A maximum of 50 persons is allowed when:
- the room allows for physical distancing of 1m50 between individuals;
- strict compliance with general health measures is observed.
Using a room which allows ventilation between meetings is recommended.
Occupation of premises for teaching activities (learning and evaluation)
- premises capacity is generally reduced; auditorium management services post signs indicating maximum capacity; in the absence of signs or if an academic entity manages the premises, the following rules apply: respect for 1 m physical distance, unless the premises can accommodate more than 50 people and thus allow occupancy of every other seat;
- for practical work rooms equipped with specific equipment (laboratories, computer rooms), full capacity is authorised;
- mask-wearing is compulsory;
- when walking, in the absence of signage, keep right;
- general sanitary measures must be observed: hand hygiene, room ventilation, disinfection of equipment and surfaces after use, and cleaning the premises.
- desk pads to put on the work surfaces will be made available to students (available during the second week of the start of the academic year)
Scientific and other professional events (including thesis defences)
- the group cannot exceed 200 people inside and 400 people outside;
- mask-wearing is compulsory;
- physical distance rules must be respected;
- when walking, in the absence of signage, keep right;
- drinks are authorised in compliance with the hospitality protocol and distancing measures;
- les general sanitary measures must be observed.
Extracurricular student activities in UCLouvain buildings or other buildings
Only extracurricular activities authorised by the Vice-Rector for Student Affairs may take place, subject to compliance with health regulations.
Catering
Catering for activities must be organised by a service provider who complies with hotel and catering industry rules.
Infrastructure access
Building access
Access is authorised subject to compliance with sanitary measures.
Library access
Access procedures are specified on the libraries website.
Learning Centre access
Access procedures are specified on the Learning Centres website.
Computer room access
Access is authorised when wearing a mask.
University restaurant access
Access procedures are specified on the university restaurants website.
Musée L access
Access procedures are specified on the Musée L website.
International
Staff business travel
Travel is permitted under the following conditions:
when, at the time of reserving flight and accommodation AND on departure:
- travel from Belgium to the country of destination and any transit countries is authorised;
- the country of destination does not appear on the list of countries to which Belgian Foreign Affairs prohibits non-essential travel.
Study trips abroad
Travel is authorised on the European continent:
- by agreement of the UCLouvain faculty and the host institution (if applicable);
- when, at the time of reserving flight and accommodation AND on departure:
- travel for educational purposes from Belgium to the country of destination and any transit countries is authorised;
- le Belgian Foreign Affairs qualifies travel for educational purposes as essential.
Outgoing mobility within the framework of exchange programmes
For the first term, departures planned within the framework of student mobility (exchange programmes) on the European continent and those planned within the framework of dual degrees (all destinations) are authorised:
- by agreement of the UCLouvain faculty and the host institution (if applicable);
- when, at the time of reserving flight and accommodation AND on departure:
- travel for educational purposes from Belgium to the country of destination and any transit countries is authorised;
- le Belgian Foreign Affairs qualifies travel for educational purposes as essential.
Information regarding the second term will be communicated later.
Receiving persons from abroad
International students and visitors are welcome.
Their access to the territory will depend on border controls in their country, transit countries, and Belgium.
They will follow the health measures in force in Belgium for non-essential travel (including possible self-quarantine measures; see https://diplomatie.belgium.be/fr) and at the university.
It is important to ensure that visitors transmit institutional information on the measures taken to limit the spread of the virus and the possibilities of access to healthcare in Belgium. We count on everyone’s collaboration to make this information accessible.
Staff returning from abroad
Staff returning from abroad are to respect the recommendations issued by Belgian Foreign Affairs.
Additional information
Staff who experience COVID-19 symptoms and/or test positive for the virus can no longer attend the workplace and must immediately inform their supervisor of their absence. If teleworking is not possible, staff must take sick leave and submit a medical certificate.
Susceptible persons or those who have been in close contact with infected individuals are to contact their attending physician for appropriate action. Proper application of the above measures will be observed by the Safety and Radiation Protection Department (SERP), which provides advice on request regarding their on-site implementation.
For further information:
- Bachelor’s and master’s students: aide-sante@uclouvain.be
- PhD students and staff: personnel-sante@uclouvain.be