Before your arrival

AGRO

1. Admission and registration of exchange

2. Registration approval

3. Documents to be brought with you

4. Housing

5. International welcome day

 

1. Admission and registration of exchange

A. Once you have been selected by your home Insitution

Admission and registration of exchange students are organized by the Faculty. The Faculty will only accept students from universities with a pre-established exchange agreement.

Once you have been selected by your home Institution, you have to send to the International Office of the  Faculty of Bioscience Engineering the following documents (at the latest on May 1st (1Q) or November 1st (2Q)) :

  • A copy of your passport or ID Card where your nationality appears clearly;

  • Your ECTS Learning Agreement completed and signed by yourself and the academic coordinator of your home institution;

  • Your transcript of records of all the previous years of Higher Education;

  • A certificate of your French level (≥ B1) and a certificate of your English level (≥ B1);

  • The Student application form duly completed and signed by your institution;

  • The document  « regulations-private life » (to be signed);

  • The access card request with your name and a passport-size colour photo with a white background (pasted on it).

We ask you to send us at the latest on May 1st (1st semester) or November 1st (2nd semester) a scan of the documents (one PDF document) to mobilite-agro@uclouvain.be.
! Warning: regarding the access card request form : we need specifically an original photograph, we ask you to send through regular mail the original form and the photograph to :
Université catholique de Louvain
Facuty of Bioscience Engineering AGRO Louvain          
International office  c/o Mrs Adeline Paulet
Croix du Sud, 2 – Bte 1 L7.05.01
B-1348 Louvain-la-Neuve - Belgium
Phone: +32  10 47 94 80 - Fax: + 32 10  47 47 45
B. Useful documents/links
The schedule of our courses for the academic year 2020-2021 will be available as of July 2020.
 
How to check your schedule?
Here is the link to access the tool: http://horaire.uclouvain.be/direct/index.jsp (User: etudiant Password: student)
(Projet : 2020-2021
Semaine : Choose in the tabs, the week to display
Different searches are possible :
by Etudiants
by Enseignants
by Auditoires
by Cours
Additional informations :
Etudiants = année d'études
A course code marked with -1 (ou -2, -3, ...) means that it is a lecture (ex. : LBIR1150-1)
A course code marked with _Ex1 (ou _Ex2, _Ex3, ...) means that it is an exercise session (ex. : LBIR1110_Ex1)
A course code marked with _Labo1 (ou _Labo2, _Labo3, ...) means it's a lab session. (ex. : LBIR1121_labo1)
You wish to include a year of study and a course together in the planning? Select the year of study and by holding down the "CTRL" key, select the course code. The schedules will overlap)
 

2. Registration approval

As soon as your file is complete, the International office will forward your file to the Registration Department (Service des inscriptions) which will send you an e-mail to your personal address indicating the procedure to follow to activate your global account and thus have access to your virtual desk and other functionalities offered to registered students.

All the official documents made available to the student will mention his or her status as an exchange student.
The registration certificate can be printed from the virtual desk as well as any other document available to you mentioning your exchange status.

For non-European students who need a visa: the registration certificate available on the virtual desk allows you to obtain a visa. The certificate will mention the start and end dates of the exchange. 
Non-European students will present their visa to the administrative coordinator of the exchange upon arrival.

https://uclouvain.be/en/study/inscriptions

3. Documents to be brought with you

  • Your ID or passport;
  • The document from your university proving that you are an exchange student;
  • The proof of your health insurance;
  • Your Schengen D visa if you need it.

4. Housing

There are several possibilities to find housing in Louvain-la-Neuve.
The best way to participate in student life is to live on the campus itself. Indeed, Louvain-la-Neuve is an unusual pedestrian campus with more than 19 000 students and 20 000 inhabitants.
Due to housing constraints, we strongly advise all the students to reserve their room well in advance through the UCL housing service (Service des Logements -LOGE). Indeed, all the student rooms are assigned on a “first come-first served” basis, so it is in your own interest to send your housing request form as soon as possible!
 
How to book a room in advance with the UCL housing service
It’s an ONLINE procedure via https://uclouvain.be/en/study/accomodation
  1. Click on ‘Louvain-La-Neuve
  2. Click on ‘Exchange student’
  3. Complete ‘online accommodation request’
For the "Housing application" in the field "Provenance" select "exchange student"
 
When the request is created :
 
If availability of accommodation :  Students will receive an email informing them of a provisional reservation awaiting the confirmation of their registration at UCL.
If unavailability of accommodation : Students will be informed that their application is put on a waiting list and receive information about other housing sectors in Louvain-la-Neuve.
 
Contact Housing service : Mrs. Laurence Mairesse - laurence.mairesse@uclouvain.be
Temporary accommodation are proposed in our Faculty welcome guide.
 

5. International welcome day

On January 29, 2021, we will welcome the students for the 2nd semester of the academic year 2020-2021 during our international exchange students welcome day. Details will be sent soon !