Admission Procedures


Nomination and application procedures

In order to participate in an international exchange with the UCLouvain Faculty of Philosophy, Arts and Letters (FIAL), a Bilateral Agreement for student exchange in the subject areas covered by FIAL and your own Faculty or School must exist. These subject areas include:

  • Classics
  • French Studies
  • Gender Studies
  • History
  • History of Art and Archaelogy
  • Linguistics
  • Modern Languages and Literatures
  • Multilingual Communication
  • Music
  • Oriental Studies
  • Performing Arts
  • Philosophy and Ethics
  • Translation and Interpreting
  • Visual Cultures

We accept applications only from students who have been nominated by their home university.

As of March 2020, the Faculties of the Human Sciences Sector, including FIAL, have launched a new online application platform called “Mobility Online”.
This platform is designed to enable Partner Universities to nominate their students (after identification) and the nominated students to complete the application and admission procedure online.
In order to do so, they will receive a personal identification code. The nominated students are required to upload the following documents on the "Mobility Online" platform:

  1. A double-sided copy of their passport or identity card (the nationality must clearly appear);
  2. A copy of the Transcript of records of all previous years spent in higher education.
  3. Learning agreement duly signed by the student and the academic coordinator of the sending university.

Application deadlines

The online application procedure must be completed by

First semester or full-year : 31 May
Second semester : 30 November

On account of the exceptional circumstances caused by Covid-19, these deadlines are subject to extension for winter semester 2021 if requested


As soon as his file has been processed by the Enrolment Office, the student receives an e-mail on his own personal address, which indicates the process to be followed to activate his global account and have then access to his virtual desk.

Once his virtual desk is activated, the student receives a new email explaining how to add a photo to his file for the creation of his access and student cards. These cards will be handed out by the administrative coordinator of the faculty on the first day of the semester.

Nationals from a non-EU country (except for Iceland, Liechtenstein, Monaco, Norway, Switzerland) who do need a visa will find on their virtual desk or will receive by mail the certificate of enrolment which will allow them to obtain their student visa (Schengen D).