INCOMING EXCHANGE STUDENTS
We are happy to welcome you to the Faculty of Science.
What you are looking for and will discover at our Faculty is what our own students are also hoping to find at your University. Another perspective into teaching methods and research opportunities of a high quality as well as an ambition nurtured by nothing less than that of matching criteria set by international standards.
Expertise and complementary know-how correlated to concrete human challenges most likely to benefit the wider community are indeed ideals worth striving for.
Those preparing for a term of study at the Université catholique de Louvain will find all the relevant information, including practical details, by contacting Mme Aloysia Stephenne, at the Faculty of Science.
Principles
The status of exchange students strictly applies to persons studying at UCLouvain in the framework of bilateral agreements and admitted upon the basis of an ECTS Learning agreement. The registration of exchange students is free, covers one academic year, and is not renewable.
At the end of the period of study at UCLouvain, no official diploma or certificate whatsoever will be delivered to them, but an ECTS Transcript of records will be issued for the exclusive purpose of transfer to the home university of credits obtained at UCLouvain.
Procedure
1. Admission
Admission of exchange students is organised through the Faculty. Having been informed of the nomination of the student by the partner institution, Mme Aloysia Stephenne indicates to the student the Accommodation Office's web pages specially dedicated to exchange students, and sends to him/her all the documents required for his/her admission and enrolment file:
- the admission and enrolment form
- the document "regulations-private life" to be signed
- the access card request
The student sends back to Mme Aloysia Stephenne, at the latest on May 31st (1st semester) or November 30th (2nd semester):
- the admission and registration form filled in and signed
- the transcripts from previous academic years
- the learning agreement
- the copy of the ID card or passport
- the document "regulations-private life" signed
Mme Aloysia Stephenne forwards the file to the Enrolment Office (Service des inscriptions).
2. Enrolment
As soon as his/her file has been processed by the Enrolment Office, the student receives an e-mail on his own personal address, which indicates the process to be followed to activate his/her global account and have then access to his/her virtual desk and other features offered to registered students.
Students nationals outside the European Union (except for Iceland, Liechtenstein, Monaco, Norway, Switzerland) and non assimilated, all students who do need a visa will find on their virtual desk the certificate of enrolment which will allow them to obtain their student visa (Schengen D).
3. Arrival at UCLouvain
Upon arrival at UCLouvain, the student goes to his/her host faculty. He/she receives his/her access card and student card in exchange for the presentation of his/her European Health Insurance Card or health insurance certificate. Students nationals outside the UE (except for Iceland, Liechtenstein, Monaco, Norway, Switzerland) must also present their visa (Schengen D).
ATTENTION: The deadlines for receiving the complete registration form are May 31st for the first semester or a full academic year and November 30th for the second semester.