FAQs (frequently asked questions)

Call the following number: 00 32 10 47 82 82 OR write an email to the attention of the HelpDesk

View the schedules

The Logistics and Accommodation Service. 

Consult the course catalogue or contact the CIO (orientation services)

You can use the contact form of the Woluwe Enrolment Office

Contact your faculty.

Contact the Louvain School of Engineering

Informations are on the following page

You complete a new online enrolment form

You attach the requested documents and the scan of the authorization issued the previous year

Reason for renewal of the enrolment authorization

• Slowness administrative UCLouvain-tardive response faculties, authentication of the course of the student in the institution of origin, etc.
• Slowness administrative Embassies (DRC, ..)

It is a degree issued by Belgium (French, Flemish or German-speaking Community). It is not therefore a non-Belgian degree made equivalent by the French Community of Belgium.

Your online enrolment must correspond to your current situation in the event of a change of status please notify the service as soon as possible and provide the corresponding supporting documents

The bachelor program is divided into three annual blocks, you are free to register in the first block of bachelor and the second and third block. Enrollment in 11 BA corresponds to an enrollment in the first year of the bachelor cycle (1 st block).Whereas a registration in 1 BA corresponds to an inscription in the second and third annual block.

If you want to enrol for a master's degree in didactic or teacher's training programme, you must pass the French language exam. All information is available on the following page

The equivalence application must be introduced in the case of an enrolment to a bachelor programme, except for:

- If you own a high-school diploma issued by the French, Flemish or German-speaking Community of Belgium

- If you own an European Baccalaureate 

- If you own an IBO 

You can find every informations on the following page

Aware that not all universities are working with this system, you are invited to attach the notes and results transcript that you have.

As an academic year averaging 60 credits, please indicate 60 credits. If successful, please indicate 60 earned credits. If unsuccessful, please indicate 0 earned credits..

You can confirm up to two online requests. We draw your attention to the fact that non-resident students aren’t allowed to submit more than one application for admission to programmes subject to quotas. In case of two online requests, In this case, you must send two dossiers for each application submitted

Write a statement on why the document is not required and attach this statement in place of the requested document.

-You don't have yet a high school diploma, a university degree, a high school diploma or others: attach a certificate of enrolment in the institution during the year you've studied there, or a certificate of completion if the diploma has not reached you yet.

- You don't have yet your notes and results transcript of the academic year in progress: attach the last transcript received to your enrolment application

- You will not receive a certificate of successful completion of the tests (DELF, DALF, TCF, ..., GMAT, TageMage, TOEFL, IELTS, ...): submit proof of registration for the test or attach a hand-written document declare on your honor why you should not submit this test.

• If you have obtained your Bachelor's Degree:
  • a copy of the last transcript mentioning credits entered and acquired for the previous academic year
  • a copy of the certificate of achievement mentioning the bachelor's degree with mention of the degree obtained.
• In case of residual credits remaining for obtaining the bachelor's degree::
  • a copy of the last transcript mentioning credits entered and acquired for the previous academic year
  • a copy of the certificate of enrollment for the academic year in progress, mentioning the credits left and to be acquired for obtaining the bachelor's degree.

No document will be accepted by email if it has not been requested by the Enrolment Office beforehand.

If it is mandatory to your online enrolment,try to reduce the size of the document with a tool like that one.

When completing your online enrolment form for a CAPAES program, we will invite you to download this document ("Fiche signalétique du candidat" and "Attestation de fonction") to be attached to your online form in the dedicated section, duly completed and signed

All documents must be written in their original language. If it is a language other than French, Dutch, English, German, Italian, Spanish or Portuguese, please send them with a translation by a sworn translator . A sworn translator is an official translator.

Once your online application is confirmed, you can not make any changes. In this case, please contact the Enrolment Office.

All you have to do is confirm your online request, which will allow the Enrolment Office to take care of it

You can find all the informations on the following page. Choose an appropriate study cycle and click on "Required documents"

It is a copy of an original document that a public administration, a notary or the university can certify to be in conformity with the original by the affixing of a stamp. Once certified, a document will always be.

Copies of diplomas and results transcripts obtained since the end of your high-school education must be certified by the university that issued the diplomas or results transcripts or by the local administrative authority (eg: municipal administration, ...)

ONLY FOR ADMISSION APPLICATIONS (non-Belgian access diploma) Once your file has been confirmed by you, it will be analyzed and, if necessary, submitted to the faculty jury who will assess whether your file meets the various access conditions related to the chosen program . Depending on the decision of the faculty, an authorization or a refusal of registration will then be sent to you by email by our service. Be sure to carefully follow the instructions on the document you will receive. We inform you that the analysis period may take several weeks depending on the complexity of your file.

Once enrolled, students receive a confirmation by email from the Enrolment Office on their private email address inviting them, in particular, in particular, to activate access to their virtual office and access useful information for the rest of their studies.

Once logged in you can find all of these informations on the intranet reserved for confirmed students.

Examples :

• When do I will receive my student card
• When do I will receive my access card
• ...

NOTE: after your registration EVERY emails will be sent to your UCL email address
Attention: students who are also staff members must consult their two UCL email addresses (student and staff member).

Welcome sessions for new BAC1 students are organized at each new academic year.

Please check the the following page

 

All year round

Only after analysis of your file can this be determined. Learn more about funding eligibility.

This exemption must be requested from the faculty concerned, which will tell you how to obtain it. It is important to include with your request a copy of the email sent by the Enrolment Office on this matter

Higher education is financed by the French Community of Belgium. In Belgium you have to be eligible for funding to pursue a High Education level cursus. You can check on the criterions on the here. If you are not, UCLouvain authorities may decide to participate exceptionally in funding certain students who meet specific academic criteria. Your admission to the university therefore requires a waiver from the faculty.

The final confirmation by you of your online application is sufficient.

You must first submit your online enrolment form. Once confirmed, you will receive an email containing the summary of your request. You will find all banking information on the last page of this one.

The online request is completely free. Note that for certain nationality profiles outside the European Union, an application fee of 200 euros will be requested upon confirmation of the application.

The enrolment fee of € 200 is payable for each file (each request).

Ask your question at the Student Support service

The request for a visa or an extension of stay must be accompanied by proof of financial means that cover minimum monthly subsistence costs: healthcare, living expenses, non-tuition educational fees, and repatriation. For the 2020-21 academic year, this monthly amount is set at €670 plus €150 per additional dependent.

It is possible to prove these financial means in different ways: scholarships, guarantor support, or legal employment. UCLouvain also offers the possibility of a student account monthly bank deposit guarantee.

Before arriving in Belgium

• When the UCLouvain Admissions Office sends provisional enrolment authorisations, it communicates to prospective students the possibility of arranging a bank deposit guarantee with the Student Support Service.
• The service communicates to students the amount to be paid into a university account.
• When the bank deposit arrives in the university account and students communicates to the service their authorisation for provisional or final enrolment, the service draws up a budgetary certificate for the relevant academic year. This certificate is necessary to finalise the procedures for obtaining a visa.

Upon arriving in Belgium

• Students finalise enrolment with the UCLouvain Admissions Office.
• Students communicate to the Student Support Service the bank account number to which the bank deposit will be transferred monthly. While awaiting the opening of the bank account, the service can release the monthly payment in the form of prepaid bank cards.
• If a prospective student is unable to finalise enrolment and therefore cannot stay in Belgium, upon request the deposit is either returned or kept for the following academic year.
• In order to renew the residence permit for the following year, students can justify a new bank deposit The procedure is identical and the amounts are indexed.

Please note: The minimum monthly subsistence amount does not include tuition fees. It is also insufficient for covering actual living and non-tuition educational costs. These costs per month are estimated to be at minimum €1,100 plus €300 per additional dependent.

Contact : aide-compta@uclouvain.be

Either:

• by using the contact form of the Louvain-la-Neuve Enrolment Office, or
• in person at the Enrolment Office (if the request is made by a third party, s/he must present a copy of the student's identity card and proof of power of attorney), or
• by post: the letter must contain the request and a photocopy of the identity card.

 

Either:

• in person at the Enrolment Office (if the request is made by a third party, s/he must present a copy of the student's identity card and proof of power of attorney) (€1.50 per certificate), or
• by post: the letter must contain the request, a photocopy of the identity card, and four Belgian stamps.

Consult mes études > mes attestations in your virtual office.

Enquire with your faculty.

Make an appointment with the director of Enrolment Office using the contact form

The student card and the sport card are one and the same card. If you have applied for the sports card, you should see a red sport banner on the top of your student card.

Contact the Enrolment Office.

A replacement student card costs €2.50 and must be ordered at the Enrolment Office.

A replacement access card costs €20 and must be order via your virtual office.

Submit a request to cartesacceslln@uclouvain.be. Cost: €20.

Please ask it to Louvain Coopération .

Please contact the AREC .