FAQs (frequently asked questions)

Welcome sessions for new BAC1 students are organized at each new academic year.

Please check the following page

Consult the course catalogue or contact the CIO (orientation services)

You can use the contact form of the Woluwe Enrolment Office

Contact your faculty.

Contact the Louvain School of Engineering

Informations are on the following page

Applications must be made online and can be made throughout the year. Please note, however, that you must take into account the academic calendar to know in which academic year you are applying

There is no renewal possible. You must complete a new online enrolment form

You can confirm up to two online requests. We draw your attention to the fact that non-resident students aren’t allowed to submit more than one application for admission to programmes subject to quotas. In case of two online requests, In this case, you must send two dossiers for each application submitted

It is a degree issued by Belgium (French, Flemish or German-speaking Community). It is not therefore a non-Belgian degree made equivalent by the French Community of Belgium. A decision of equivalence is not a Belgian degree.

The bachelor program is divided into three annual blocks, you are free to register in the first block of bachelor and the second and third block. Enrollment in 11 BA corresponds to an enrollment in the first year of the bachelor cycle (1 st block).Whereas a registration in 1 BA corresponds to an inscription in the second and third annual block.

The equivalence application must be introduced in the case of an enrolment to a bachelor programme, except for:

 

- If you own a high-school diploma issued by the French, Flemish or German-speaking Community of Belgium

- If you own an European Baccalaureate 

- If you own an IBO 

The applicant's attention is drawn to the existence of a deadline for submitting a file to the Equivalence Department

You can find every informations on the following page

Aware that not all universities are working with this system, you are invited to attach the notes and results transcript that you have.

As an academic year averaging 60 credits, please indicate 60 credits. If successful, please indicate 60 earned credits. If unsuccessful, please indicate 0 earned credits.

If you want to enrol for a master's degree in didactic or teacher's training programme, you must pass the French language exam. All information is available on the following page

You can find all the informations on the following page. Choose an appropriate study cycle and click on "Required documents"

When completing your online enrolment form for a CAPAES program, we will invite you to download this document ("Fiche signalétique du candidat" and "Attestation de fonction") to be attached to your online form in the dedicated section, duly completed and signed

All documents must be written in their original language. If it is a language other than French, Dutch, English, German, Italian, Spanish or Portuguese, please send them with a translation by a sworn translator . A sworn translator is an official translator.

It is a copy of an original document that a public administration, a notary or the university can certify to be in conformity with the original by the affixing of a stamp. Once certified, a document will always be.

Copies of diplomas and results transcripts obtained since the end of your high-school education must be certified by the university that issued the diplomas or results transcripts or by the local administrative authority (eg: municipal administration, ...)

Write a statement on why the document is not required and attach this statement in place of the requested document.

-You don't have yet a high school diploma, a university degree, a high school diploma or others: attach a certificate of enrolment in the institution during the year you've studied there, or a certificate of completion if the diploma has not reached you yet.
For any secondary school diploma from a country outside the European Union, the admission application must contain the equivalence of your diploma issued by the Wallonia-Brussels Federation (French Community of Belgium). For any information relating to obtaining an equivalence, please refer to the relevant department.
CAUTION: Any concerned application that does not include the equivalence of your secondary school diploma will be refused.

- You don't have yet your notes and results transcript of the academic year in progress: attach the last transcript received to your enrolment application

- You don't have a certificate of successful completion for at least one of the following tests (DELF, DALF, TCF, ..., GMAT, TageMage, TOEFL, IELTS, Ares' entrance exam or Medical/Dental Entrance exam...): submit proof of registration for the test or attach a hand-written document declare on your honor why you should not submit this test.

No document will be accepted by email if it has not been requested by the Enrolment Office beforehand.

If it is mandatory to your online enrolment,try to reduce the size of the document with a tool like that one.

Your online enrolment must correspond to your current situation in the event of a change of status please notify the service as soon as possible and provide the corresponding supporting documents

• If you have obtained your Bachelor's Degree:

  • a copy of the last transcript mentioning credits entered and acquired for the previous academic year

  • a copy of the certificate of achievement mentioning the bachelor's degree with mention of the degree obtained.

• In case of residual credits remaining for obtaining the bachelor's degree::

  • a copy of the last transcript mentioning credits entered and acquired for the previous academic year

  • a copy of the certificate of enrollment for the academic year in progress, mentioning the credits left and to be acquired for obtaining the bachelor's degree.

All you have to do is confirm your online request and pay the application fee -if you are concerned by those-, which will allow the Enrolment Office to take care of it

The final confirmation by you of your online application is sufficient.

ONLY FOR ADMISSION APPLICATIONS (non-Belgian access diploma) Once your file has been confirmed by you, it will be analyzed and, if necessary, submitted to the faculty jury who will assess whether your file meets the various access conditions related to the chosen program . Depending on the decision of the faculty, an authorization or a refusal of registration will then be sent to you by email by our service. Be sure to carefully follow the instructions on the document you will receive. We inform you that the analysis period may take several weeks depending on the complexity of your file.

Once your online application is confirmed, you can not make any changes. In this case, please contact the Enrolment Office.

Once enrolled, students receive a confirmation by email from the Enrolment Office on their private email address inviting them, in particular, in particular, to activate access to their virtual office and access useful information for the rest of their studies.

Once logged in you can find all of these informations on the intranet reserved for confirmed students.

Examples :

• When do I will receive my student card
• When do I will receive my access card
• ...

NOTE: after your registration EVERY emails will be sent to your UCL email address
Attention: students who are also staff members must consult their two UCL email addresses (student and staff member).

Only after analysis of your file can this be determined. Learn more about funding eligibility.

This exemption must be requested from the faculty concerned, which will tell you how to obtain it. It is important to include with your request a copy of the email sent by the Enrolment Office on this matter

Higher education is financed by the French Community of Belgium. In Belgium you have to be eligible for funding to pursue a High Education level cursus. You can check on the criterions on the here. If you are not, UCLouvain authorities may decide to participate exceptionally in funding certain students who meet specific academic criteria. Your admission to the university therefore requires a waiver from the faculty.

You must first submit your online enrolment form. Once confirmed, you will receive an email containing the summary of your request. You will find all banking information on the last page of this one.

The online request is completely free. Note that for certain nationality profiles outside the European Union, an application fee of 200 euros will be requested upon confirmation of the application.

The enrolment fee of € 200 is payable for each file (each request).

Ask your question at the Student Support service

The bank guarantee deposit is managed by the Service d'AIDE of UCLouvain. For more information, please read their dedicated page

You can also contact them at this address

Either:

• by using the contact form of the Louvain-la-Neuve Enrolment Office, or
• in person at the Enrolment Office (if the request is made by a third party, s/he must present a copy of the student's identity card and proof of power of attorney), or
• by post: the letter must contain the request and a photocopy of the identity card.

 

Either:

• in person at the Enrolment Office (if the request is made by a third party, s/he must present a copy of the student's identity card and proof of power of attorney), or
• by post: the letter must contain the request, a photocopy of the identity card, and four Belgian stamps.

Consult mes études > mes attestations in your virtual office.

After payment of at least 10% of your tuition fees or after submitting your scholarship application file number to DAPE, consult mes études > mes attestations in your virtual office.

Enquire with your faculty.

The following procedure should be followed

Please find all the informations on this page After Enrolment (attention, you must identify yourself with your global ID. If it is not already created, you can do it on the following link  activate your global account ) :