FAQs (frequently asked questions)

Call the following number: 00 32 10 47 82 82 OR write an email to the attention of the HelpDesk

View the schedules

Consult the directory

The Logistics and Accommodation Service. .

Consult the course catalogue ou contact CIO (orientation services)

You can use the contact form of the Woluwe Enrolment Office

Contact your faculty.

Contact the Louvain School of Engineering

Informations are on the following page

You complete a new online enrolment form

You indicate your old file number on the "Inscription" tab of the online application

You compose a reduced dossier containing at least a copy of your registration authorization, any additional documents that were requested on your authorization and the proof of activities you undertook since your previous application.

You send online your dossier and a simple copy of it by postmail to the dossier handler that the system informs you.

Besides, if a candidate of non-European Union nationality who has obtained an authorization to register for the preceding academic year but who was unable to enrol at that time for reasons beyond his control, the renewal of his application for the current academic year must include proof of payment of the previous application for administrative fees to be exempted

Reason for renewal of the enrolment authorization

• Slowness administrative UCLouvain-tardive response faculties, authentication of the course of the student in the institution of origin, etc.
• Slowness administrative Embassies (DRC, ..)

It is a degree issued by Belgium (French, Flemish or German-speaking Community). It is not therefore a non-Belgian degree made equivalent by the French Community of Belgium.
 

Your online enrolment must correspond to your current situation in the event of a change of status please notify the service as soon as possible and provide the corresponding supporting documents

The bachelor program is divided into three annual blocks, you are free to register in the first block of bachelor and the second and third block.

Enrollment in 11 BA corresponds to an enrollment in the first year of the bachelor cycle (1 ^st block).Whereas a registration in 1 BA corresponds to an inscription in the second and third annual block.

you enrol for a master's degree in didactic or teacher's training programme, you must pass the French language exam. All information is available on the following page

The equivalence application must be introduced in the case of an enrolment to a bachelor programme, except for:

- If you own a high-school diploma issued by the French, Flemish or German-speaking Community of Belgium

- If you own an European Baccalaureate

- If you own an IBO

You can find every informations on the following page

Aware that not all universities are working with this system, you are invited to attach the notes and results transcript that you have.

As an academic year averaging 60 credits, please indicate 60 credits. If successful, please indicate 60 earned credits. If unsuccessful, please indicate 0 earned credits.

You can confirm up to two online requests. In this case, you must send two dossiers for each application submitted

Write a statement on why the document is not required and attach this statement in place of the requested document.

-You don't have yet a high school diploma, a university degree, a high school diploma or others: attach a certificate of enrolment in the institution during the year you've studied there, or a certificate of completion if the diploma has not reached you yet.

- You don't have yet your notes and results transcript of the academic year in progress: attach the last transcript received to your enrolment application

- You need proof of previous activities (travel, stay at home, ...) and you are certain that you will not be able to obtain it in the month following your application online: attach a signed declaration of honor and dated, describing your activities during the reporting period.

- You will not receive a certificate of successful completion of the tests (DELF, DALF, TCF, ..., GMAT, TageMage, TOEFL, IELTS, ...): submit proof of registration for the test or attach a hand-written document declare on your honor why you should not submit this test.

If you wish to attach documents please do it when sending your paper dossier by postmail to your dossier handler. No document will be accepted by email if it has not been requested by the Enrolment Office beforehand.

If it is mandatory to your online enrolment, please attach the document (s) when sending your double your paper dossier by postmail to your dossier handler.

All documents must be written in their original language. If it is a language other than French, Dutch, English, German, Italian, Spanish or Portuguese, please send them with a translation by a sworn translator . A sworn translator is an official translator.

Once your online application is confirmed, you can not make any changes. In this case, please cancel your request and introduce a new one.

You can find all the informations on the following page. Choose an appropriate study cycle and click on "Required documents"

It is a copy of an original document that a public administration, a notary or the university can certify to be in conformity with the original by the affixing of a stamp.

Once certified, a document will always be.

Copies of diplomas and results transcripts obtained since the end of your high-school education must be certified by the university that issued the diplomas or results transcripts or by the local administrative authority (eg: municipal administration, ...)

ONLY FOR ADMISSION APPLICATIONS (reserved for non-belgian degree) Once your file has been received, a copy of it is sent to the relevant faculty. Its members will then assess whether your application correctly fulfills the various admission requirements related to your program. Depending on the faculty's decision, an authorization or refusal of admission will then be sent to you. In case of acceptance, you will receive by post a copy of the above-mentioned authorization. Be sure to follow the instructions on the document carefully.

Once enrolled, students receive a confirmation by email from the Enrolment Office on their private email address inviting them, in particular, in particular, to activate access to their virtual office and access useful information for the rest of their studies.

Once logged in you can find all of these informations on the intranet reserved for confirmed students.

Examples :

• How to use your virtual office
• When do I will receive my access card
• ...

NOTE: after your registration EVERY emails will be sent to your UCL email address
Attention: students who are also staff members must consult their two UCL email addresses (student and staff member).

Welcome sessions for new BAC1 students are organized at each new academic year.

Please check the the following page

Compulsory online enrolment runs from 1 June to 30 September (not for all student profile).

Only after analysis of your file can this be determined. Learn more about funding eligibility.

Higher education is financed by the French Community of Belgium. In Belgium you have to be eligible for funding to pursue a High Education level cursus. You can check on the criterions on the here. If you are not, UCLouvain authorities may decide to participate exceptionally in funding certain students who meet specific academic criteria. Your admission to the university therefore requires a waiver from the faculty.

Feel free to bring it to us in person.

You should ask for it to your faculty.

You must first submit your online enrolment form. Once confirmed, you will receive an email containing the summary of your request. You will find all banking information on the last page of this one.

Yes, before the sending of your file, a lump sum of 83,5 Euros if you are of nationality Outside European Union and not assimilated to a Belgian student except if:

• You are doing an international co-graduation
• You're a phD
• You're an Erasmus Mundus

If your request is accepted , the fees will be deducted from the annual fee
In all other cases, this amount will not be refunded.

 

Si votre demande est acceptée , les frais seront défalqués de vos droits d'inscription à l'offre à laquelle vous vous êtes inscris.
Dans tous les autres cas, les frais ne me seront pas remboursés.

Les frais d'inscription de 83,5€ sont à payer pour chaque dossier (chaque demande).

Ask your question at the Student Support service

Either:

• by using the contact form of the Louvain-la-Neuve Enrolment Office, or
• in person at the Enrolment Office (if the request is made by a third party, s/he must present a copy of the student's identity card and proof of power of attorney), or
• by post: the letter must contain the request and a photocopy of the identity card.

Either:

• in person at the Enrolment Office (if the request is made by a third party, s/he must present a copy of the student's identity card and proof of power of attorney) (€1.50 per certificate), or
• by post: the letter must contain the request, a photocopy of the identity card, and four Belgian stamps.

Consult mes études > mes attestations in your virtual office.

After payment of at least 10% of your tuition fees or after submitting your scholarship application file number to DAPE, consult mes études > mes attestations in your virtual office.

Enquire with your faculty.

Make an appointment with the director of Enrolment Office using the contact form

The student card and the sport card are one and the same card. If you have applied for the sports card, you should see a red sport banner on the top of your student card.

Contact the Enrolment Office.

A replacement student card costs €2.50 and must be ordered at the Enrolment Office.

A replacement access card costs €20 and must be order via your virtual office.

Submit a request to cartesacceslln@uclouvain.be. Cost: €20.

Please ask it toLouvain Coopération .

Please contact the AREC .