Data protection policy


Historically, the Catholic University of Louvain, as a data controller, is keen to protect the personal data of students.

Before they can confirm their application for admission, registration or re-registration, students must declare that they are aware that during this registration process and throughout their course, we collect, on the basis of their consent, the data necessary for the proper administrative management of their file.

These data allow us to create their student file, assign them and manage their intranet access, organize the smooth running of their teaching and follow-up their course, ensure the management of course materials, offer them a financial assistance, maintain an alumni network, fight against fraud, etc.

These data include their first name, their name, their address, their telephone number, their identity card or passport number, their email address, their financial identification data, their financial means, any financial aid and transactions. they benefit from, their professional activity, sex, date of birth, place of birth, marital status, nationality, immigration status, household composition, education and training they followed, information about their job / occupation and their national registry number.

We keep them for the purpose of informing the UCL news, promoting and providing all services offered to students and alumni and statistical achievements, and for a period in accordance with the legal provisions or in accordance with the purposes for which they were harvested.

These data are reserved for internal use at the University. People with access are subject to a confidentiality obligation.

However, they may be passed on to third parties (administrations, publishers, other universities, potential employers, etc.) to the extent that the University is legally obliged to do so, or to the extent that such transmission is deemed useful for the proper conduct of their studies. or their professional career (in which case the academic authorities must have authorized it).

In accordance with the applicable legislation and Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and the free movement of such data, and repealing Directive 95/46 / EC, students have a right of access to the data which concerns them as well as a right of correction, a right of opposition and a right of cancellation.

For more information on the protection of your personal data, they are invited to contact us at: