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Academic staff recruitment

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Joining UCLouvain’s academic staff is about much more than simply securing a post at a university. It’s also about :

  • Joining one of Belgium’s leading universities, with an international reputation and covering all disciplines;
  • Belonging to a passionate, curious and forward-looking community;
  • Working in a stimulating environment where ideas flow freely, research and education fuel each other, and everyone can make a contribution;
  • Collaborating with colleagues from a variety of disciplines and developing ambitious projects with a genuine impact on society;
  • Benefiting from a rich and diverse range of training opportunities throughout your career, covering the various aspects of academic life (teaching, leadership, PhD supervision, etc.);
  • Joining an institution where people really matter, with a particular focus on quality of life at work and work-life balance.

By joining UCLouvain, you will be part of the adventure of sharing knowledge whilst helping to expand it. You will be joining a dynamic, internationally oriented university, where it is a pleasure to work, grow and flourish professionally.

 UCLouvain is also:

  • A community of over 1,000 academics, who undertake education, research and service roles, as well as an equally large number of visiting academics invited to undertake teaching duties;
  • An environment offering extensive support for both teaching and research, including:
    • 500 teaching/research assistants;
    • 700 researchers;
    • 1,000 PhD and postdoctoral research fellows;
    • 2,000 administrative and technical staff;
  • An institution with a presence at eight sites: Louvain-la-Neuve, Mons, Brussels-Saint-Louis, Brussels-Saint-Gilles, Brussels-Woluwe, Tournai, Namur and Charleroi.

Want to join us?

Check out the academic vacancies !

Annual academic staff recruitment campaign

Every year UCLouvain conducts an academic staff recruitment campaign in which the university authorities, committees and applicants are involved at specific times, per the recruitment timetable below.

The timetable is organised in such a way as to promote the quality of the applications submitted to UCLouvain and to enable applicants to be informed of decisions as soon as possible.

PhaseDescriptionTiming
New posts proposedProposals to create new posts and their job descriptions are the responsibility of the entities concerned (faculties and institutes) and the sector to which they belong.Second term of academic year preceding hiring
Posts createdThe Rectoral Council, UCLouvain’s governance body, decides to create posts.June
New posts advertisedNewly created posts are advertised on the UCLouvain website and relayed via Academic Positions, Euraxess and specialised channels.September
Submission of applicationsThe advertisements call for applications and specify the deadline.Application deadline: mid-November
Evaluation of applicationsThe Selection Committee shortlists, interviews, and ranks candidates.November, December, January, February
Authorities rank candidatesAfter interviewing the top-ranked candidate, the Rectoral Council either confirms or disagrees with the Selection Committee’s ranking. In addition to its own interview, the Rectoral Council’s decision is informed by the Selection Committee’s report, the opinions of institute deans/presidents, and an interview report from the Human Resources Department (Recruitment Service).March and April
Offer madeAn offer is emailed to the selected candidate.Soon after Rectoral Council interview
Other shortlisted candidatesThe other shortlisted candidates are notified by email and can discuss the decision with the vice-rector for staff policy. 
Appointment confirmationThe UCLouvain Board of Governors, followed by the Board of Trustees, confirms the appointment and employment conditions. This is followed by the sending of the official appointment letter, employment contract, and all documents required to hire the selected candidate.May, June, July
Entry into serviceThe new employee enters into service.Start of academic year (September)