3. What should you do if you are non-fundable ?

This page is available in English for your convenience, but only the French version is considered official.

Submitting an application for an exemption due non-fundability

What does an exemption due to non-fundability involve?

A faculty may, in exceptional circumstances, grant an exemption to a student who is non-fundable. This exemption allows the student to enrol for the coming academic year despite their non-fundability.

Notes:

The exemption is valid for one academic year only. At the end of this period, if the student is still non-fundable, they will need to submit a new application.
The exemption does not make the student eligible for funding.
A student who is not eligible for funding may only re-enrol if they
are granted an exemption, regardless of whether or not they have the financial means to cover the full cost of a year’s study.

Under what conditions can I apply for an exemption?

You must have submitted an application for enrolment or re-enrolment
And have received a notification of non-fundability from the Enrolment Office
And have been explicitly invited by the Enrolment Service to initiate the exemption process

How do I apply for an exemption?

An application for an exemption due to non-fundability must be submitted to the faculty responsible for the programme to which you are applying.

The procedure varies depending on the faculty. You will find a list of them, by campus, below.

Louvain-la-Neuve

The exemption procedure is available on this page.

A student may continue their studies provided that the enrolment applied for is eligible for funding from the French Community of Belgium. The Enrolment Service (SIC) is responsible for determining whether the student’s enrolment is eligible for funding. It is therefore the SIC that will carry out the checks to determine whether the enrolment is eligible for funding. For further information.

Procedure for students who are not eligible for funding and wish to apply for an exemption:

- Make an appointment with the Academic Adviser by 5 October 2026 at the latest. To arrange an appointment with the Academic Adviser, Professor Patrick Bogaert, students should contact the Student Registry by telephone: +32 (0)10 47 86 50 (Ms Nathalie Méhauden – for Bachelor’s programmes) or +32 (0)10 47 86 45 (Ms Ursula Goffin – for Master’s programmes). Appointments take place in the Academic Adviser’s office, room B-154 in the Serres building.

- Prepare an application file to be sent by email to the Academic Adviser no later than 48 hours before the interview. The file must include the following:

- A copy of the email from the SIC inviting the student to contact the faculty as part of the non-fundability procedure

- A document written by the student setting out, in a structured manner:

- their motivation for continuing their studies on the programme in question,

- the reasons leading to the situation of ineligibility for funding (difficulties encountered, specific circumstances),

- where applicable, any objective evidence supporting the circumstances cited (medical certificates, official statements, etc.),

- a concrete and realistic strategy envisaged to ensure future academic success.

- If the student’s previous studies were undertaken outside UCLouvain, transcripts for the entire course of study.

Following the interview and review of the application, the jury submits a motivated opinion on the request for an exemption and forwards its decision to the SIC. The final decision is communicated to the student by the SIC via email.