Store @ UCLouvain

RDM

STORAGE solutions at UCLouvain

In a nutshell :

We recommend to use Service fichiers (OASIS), or SharePoint, depending on the size of your data. With these solutions, your data will never be deleted, and security guarantees are trustful. Both solutions are available via UCLouvain (see below). These solutions allow all authorized people to access, write, and download your dataset (see details and advantages of each solution, below).

If the size of your data is >250Mo, SharePoint will not be performant, and we’d rather advise to use service fichiers (OASIS).

If you only want to safely transfer large dataset to trusted peers, you can also use: https://intranet.uclouvain.be/fr/myucl/services-informatiques/transfert-de-fichier-volumineux-transvol-belnet.html

Service fichiers (OASIS) and SharePoint should be preferred to OneDrive: they are indeed more lasting than OneDrive, which automatically deletes data at the end of the contract with the user. However, OneDrive can be used safely in a short time period.

We strongly advise against Dropbox, Google Drive (or any other cloud solution) for your research data: there is no guarantee that your data are not seen by others, and data property issue may rise too.

Details of each of the recommended solutions:

1. Service Fichiers /OASIS

Every UCLouvain member has a personal storage space on the UCLouvain server OASIS.

Moreover, you can create, on request, a GROUP SPACE in order to store and share data with your fellow research partners.

A UCLouvain member is appointed to deal with group admission. Group admission is pretty straightforward for UCLouvain members, but special request should be sent to SGSI if you want to add research partners from outside UCLouvain.  

Advantages:

  • Flexibility: you can store any kind of data, of any size
  • Security: your data are safely stored and backup in UCLouvain servers and security measures are strongly implemented

Disadvantages:

  • Limited use: you cannot coedit documents simulatenously
  • Limited autonomy: you need to ask permission from SGSI in order to add external research partners to your group space.

More information: https://intranet.uclouvain.be/fr/myucl/services-informatiques/service-fichier-groupe.html

2. SharePoint and SharePoint Online

With SharePoint and SharePoint online, users can create websites where they will store their data, which can be coedited and synchronized on everyone’s computer via One Drive.

These data should however not 250Mo exceed in order to be efficient. Consequently, the stored data are mostly excel sheets, documents portfolios, or other small size data.

SharePoint and SharePoint online are quite similar. Their respective advantages and disadvantages are described below.

a) Sharepoint

Advantages: 

- Security: data are stored on UCLouvain servers and are regularly backed-up (previous versions can be retrieved and restored easily)

- Document coedition is possible, as well as document validation flux

- Autonomy: any UCLouvain member can be added by the account administrator

Disadvantages: 

- Not suited for large datasets (>250Mo)

- Limited integration of Microsoft office tools

- Limited autonomy: if you want to add outside-UCLouvain users, you need to ask SGSI

b) SharePoint Online: 

Advantages: 

- Strong integration of Microsoft tools

- Security: previous versions can be retrieved and restored easily

- Document coedition is possible, as well as document validation flux

- Autonomy: any member (in or outside UCLouvain) can be added by the account administrator

Disadvantages: 

- Security: data are stored on Microsoft servers and are not saved (except from previous versions)

- Not suited for large datasets (>250Mo)

 

More information: https://intranet.uclouvain.be/fr/myucl/services-informatiques/microsoft-sharepoint.html

More information on Onedrive: https://intranet.uclouvain.be/fr/myucl/services-informatiques/onedrive-enterprise.html