Students
I am in isolation or quarantine. Do I have to provide a certificate to my faculty?
You must send your faculty a medical certificate or a quarantine certificate to justify your absence from compulsory teaching activities.
A psychologist from the Student Support Service can receive and accompany you, free of charge and in complete confidentiality. For more information: www.uclouvain.be/aide.
Staff members
Can I take time off work to get vaccinated?
A member of staff who receives an invitation for a vaccination during working hours has the right to be absent from work for the necessary time (incidental leave).
The notion of necessary time indicates that it is not a matter of half a day or a whole day off, but only the time necessary to be vaccinated. In this respect, the staff member is obliged to inform his or her line manager or manager immediately of the time slot during which he or she will be vaccinated, in order to cause the least possible disruption to the organisation of work.
Proof of invitation and confirmation of the vaccination appointment may be requested. However, it is not possible to request proof of vaccination or actual attendance at the vaccination centre. Furthermore, if the staff member chooses to disclose whether he or she is vaccinated, it is prohibited to process or record this personal data.
The line manager or staff member should not pass on the information to the Administration des Ressources Humaines (ARH).
The choice to be vaccinated is completely free. This means that a member of staff can neither be obliged nor prevented to be vaccinated. Furthermore, the choice of whether or not to be vaccinated cannot play any role in the employment relationship. No exceptions are made for specific sectors or activities.
What do I do once I have my COVID test result?
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I am fit for work |
I am unfit for work |
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Covid+ result |
Covid- result |
Covid+ result |
Covid- result |
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Teleworking compatible function |
Resuming teleworking |
Resumption of work according to the terms in force |
Certificate of disability required |
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Teleworking not compatible function |
Quarantine certificate required (temporary unemployment) |
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You can send a scan or a quality photo of your medical certificate by e-mail to certificats-medicaux@uclouvain.be.
I feel the need for psychological help or support. Who can I turn to?
A listening service is available at 02 761 17 74 from Monday to Friday from 8am to 5pm. By mentioning that you work at UCLouvain and that this is a call within the framework of COVID-19, you can benefit from up to 3 one-hour sessions, with a prevention counsellor in psychosocial aspects and, if necessary, a clinical psychologist. Each person is heard in complete confidentiality and anonymity, if they wish.
You can also, if you wish, talk to a member of the hierarchy or contact :
- the Support Unit of the Human Resources Administration
- the trustworthy person of your choice or the prevention counsellor psychosocial aspects (CPAP) of the external service for prevention and protection at work (SEPPT)
- a member of the Committee for Prevention and Protection at Work (CPPT)
- a member of the trade union delegation