Time frame and deadline

 _{TYPE OF REQUEST/APPEAL}

 _{SUBMISSION TIME FRAME/DEADLINE}

 _NOTE

Inscriptions

_{Enrolment refused because student does not qualify for funding}

_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}

_{Enrolment closes 30/09. After that, a specific late enrolment request procedure must be followed at the Faculty.}

_{=> See Articles 5, 21 to 23 of the Academic Regulations and Procedures.}

_{=> The French Community of Belgium Government Delegate can review student fundability, delaying the vice-rector for student affairs’s response date.}

_{Enrolment refused because chosen programme of study does not give rise to funding}

_{Enrolment closes 30/09. After that, a specific late enrolment request procedure must be followed at the Faculté.}

_{=> See Articles 5, 21 to 23 of the Academic Regulations and Procedures.}

_{Enrolment refused on grounds of ‘Residents’ Decree limiting number of students in certain curricula}

_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}

_{See Articles 5, 21 to 23 of the Academic Regulations and Procedures.}

_{Enrolment refused because of expulsion for gross misconduct}

_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}

_{See Articles 5, 21 to 23 of the Academic Regulations and Procedures.}

_{Enrolment refused because of expulsion for enrolment or evaluation fraud – only in the event of a procedural defect}

_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}

_{See Articles 5, 22 to 24 of the Academic Regulations and Procedures.}

_{Re-enrolment for doctorate after fifth year for non-EU students not integrated in Belgian educational system}

_{All year}

_{Appeal against enrolment fee discount refusal – only in the event of a procedural defect}

_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}

_{see https://uclouvain.be/en/study/inscriptions/financial-assistance.html}

_{Request to be exempt from specific enrolment fees applicable to students from countries outside the European Union} 

_{Before 30 September}

_{see specific criteria}

_{Late enrolment request} 

_{Between November 1st and February 15th}

_{See Article 10 al. 2 of the Academic Regulations and Procedures.}

Faculty/Jury decisions

_{Appeal against faculty refusal to allow change in first-year bachelor’s programme during academic year (before 15 February)}

_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}

_{See Articles 5, 12 and 23 of the Academic Regulations and Procedures.}

_{Appeal against faculty refusal to grant a lighter annual course load (deadline 30 September)}

_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}

_{Enrolment closes 30/09. After that, a specific late enrolment request procedure must be followed at the Faculty.}

_{=>  See Articles 5 and 45 of the Academic Regulations and Procedures (enrolment change must be made by 31 October).}

_{Appeal against a select jury decision to not admit a first-year bachelor student to June and September testing}

_{Within 5 days of refusal decision notification (per registered letter/in-person delivery return receipt date)}

_{Articles 5 and 83 of the Academic Regulations and Procedures.}

_{Appeal against the jury chair’s decision on the student’s appeal claiming irregularities in jury decisions}

_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date and no later than 4:00 pm)}

_{Articles 5 and 158 of the Academic Regulations and Procedures.}

_{Appeal against refusing exam enrolment}

_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}

_{Articles 5 and 74 of the Academic Regulations and Procedures.}

_{As a reminder, no appeal in case of non-compliance with the examination registration procedure defined by the Faculty in accordance with Article 75 of the aforementioned Regulation.}