Time frame and deadline

Complete files must be delivered in person or sent to the vice-rector for student affairs by the deadline established by the Academic Regulations and Procedures below. The date of in-person deliveries will be recorded.

Time frame/deadline by type of appeal/request

 TYPE OF REQUEST/APPEAL

 SUBMISSION TIME FRAME/DEADLINE

 NOTE

Inscriptions

Enrolment refused because student does not qualify for funding

Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

Enrolment closes 30/09. After that, a specific late enrolment request procedure must be followed at the Faculty.

=> See Articles 5, 21 to 23 of the Academic Regulations and Procedures.

=> The French Community of Belgium Government Delegate can review student fundability, delaying the vice-rector for student affairs’s response date.

Enrolment refused because chosen programme of study does not give rise to funding

Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

Enrolment closes 30/09. After that, a specific late enrolment request procedure must be followed at the Faculté.

=> See Articles 5, 21 to 23 of the Academic Regulations and Procedures.

Enrolment refused on grounds of ‘Residents’ Decree limiting number of students in certain curricula

Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

See Articles 5, 21 to 23 of the Academic Regulations and Procedures.

Enrolment refused because of expulsion for gross misconduct

Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

See Articles 5, 21 to 23 of the Academic Regulations and Procedures.

Enrolment refused because of expulsion for enrolment or evaluation fraud – only in the event of a procedural defect

Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

See Articles 5, 22 to 24 of the Academic Regulations and Procedures.

Re-enrolment for doctorate after fifth year for non-EU students not integrated in Belgian educational system

All year

 

Appeal against enrolment fee discount refusal – only in the event of a procedural defect

Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

see https://uclouvain.be/en/study/inscriptions/financial-assistance.html

Request to be exempt from specific enrolment fees applicable to students from countries outside the European Union 

Before 30 September

see specific criteria

Late enrolment request addressed to Minister Marcourt

 

See Article 10 al. 2 of the Academic Regulations and Procedures.

Faculty/Jury decisions

Appeal against faculty refusal to allow change in first-year bachelor’s programme during academic year (before 15 February)

Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

See Articles 5, 12 and 23 of the Academic Regulations and Procedures.

Appeal against faculty refusal to grant a lighter annual course load (deadline 30 September)

Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

Enrolment closes 30/09. After that, a specific late enrolment request procedure must be followed at the Faculty.

=>  See Articles 5 and 45 of the Academic Regulations and Procedures (enrolment change must be made by 31 October).

Appeal against a select jury decision to not admit a first-year bachelor student to June and September testing

Within 5 days of refusal decision notification (per registered letter/in-person delivery return receipt date)

Articles 5 and 83 of the Academic Regulations and Procedures.

Appeal against the jury chair’s decision on the student’s appeal claiming irregularities in jury decisions

Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date and no later than 4:00 pm)

Articles 5 and 158 of the Academic Regulations and Procedures.

Appeal against refusing exam enrolment

Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)

Articles 5 and 74 of the Academic Regulations and Procedures.

As a reminder, no appeal in case of non-compliance with the examination registration procedure defined by the Faculty in accordance with Article 75 of the aforementioned Regulation.