How & When to apply

How to apply as an exchange student

You can apply for an exchange at Louvain School of Engineering at UCL if you are registrered as a student at one of our partner universities and your home university has an agreement for student exchange with us.     

To apply as an exchange student at Louvain School of Engineering, you should be first nominated by your home institution's international office for an exchange at Louvain School of Engineering, but the final decision about the acceptance of exchange students will by made by Louvain School of Engineering.

Once we have been nominated, you should then upload and fill in the following document:

ADMISSION FORM 2021-2022 (fillable PDF document to be completed digitally and signed by you and your home institution) - tha Admission Form will be available at the end of January.

For your perusal and if unavailable at your home institution, please use the UCL ECTS Learning Agreement template.


Please make sure you submit your application by the deadline indicated on this document. As a general rule, the first part must be submitted by the applicant: 

- by May 31, if the stay will cover the full year or the first semester of the next academic year
- by November 30 if the stay will cover the second semester of the same academic year

The first part of the application form must be sent to:  Mrs Ninouchka MALAN, at the following e-mail adrress : . The documents should only be sent by email, and they must be properly scanned documents.

Please note that if the exchange period is linked to a Master final thesis, your application must follow a specific timing, as the process is more complex than the process of an exchange stay for courses only.