The vice-rector only receives appeals and requests after all prior internal means specified in the Academic Regulations and Procedures have been exhausted and submission deadlines have been respected.
The vice-rector for student affairs is responsible for considering the following appeals and requests:
Regarding enrolment:
- Appeal against enrolment refusal on grounds the individual does not qualify for funding;
- Appeal against enrolment refusal on grounds the desired programme of study does not give rise to funding;
- Appeal against enrolment refusal on grounds of the 16 June 2006 ‘Residents’ Decree limiting the number of students in certain curricula;
- Appeal against enrolment refusal on grounds of expulsion for gross misconduct from a higher education institution;
- Appeal against enrolment refusal on grounds of expulsion for enrolment or evaluation fraud from a higher education institution (only in the event of a procedural defect);
- Request to enrol as a doctoral student beyond the fifth year, for non-EU students not integrated in the Belgian educational system;
- Appeal against enrolment fee discount refusal (only in the event of a procedural defect);
- Request to be exempt from specific enrolment fees applicable to students from countries outside the European Union (see specific criteria);
- Late registration request between November 1st and February 15th.
Regarding faculty and jury decisions:
- Appeal against faculty refusal to allow a change in a first-year bachelor’s programme during the academic year (before 15 February);
- Appeal against faculty refusal to grant a lighter annual course load (deadline 30 September);
- Appeal against a select jury decision to not admit a first-year bachelor student to June and September testing (Article 83 of the Academic Regulations and Procedures);
- Appeal against the jury chair’s decision on the student’s appeal claim of irregularities in jury decisions (concerning jury exams/missions);
- Appeal against refusing exam enrolment (in application of Articles 72, 73 and 74 of the Academic Regulations and Procedures)
=> Request/appeal submission procedure
=> Request form
=> Time frame
Note on Inclusive Higher Education (Articles 53 to 55/2 of the Academic Regulations and Procedures, https://uclouvain.be/fr/decouvrir/rgee.html): PEPS students with a disability, severe illness or disorder who wish to submit an appeal regarding their request to be granted the PEPS status, their request to adjust their curriculum or change/end their individualised support plan are invited to consult https://uclouvain.be/en/study/peps.