Admission procedure



No information will be sent to the student WITHOUT PRIOR NOMINATION by the home institution

As a rule, the School will only accept students coming within a preestablished exchange agreement. These agreements are essential for ensuring that each student will receive the academic and administrative assistance he or she requires.

Once a partner institution notifies us of the selection of an exchange student, the Erasmus Coordinator will send him/her application and housing forms by e-mail.

The application form, properly completed and signed, must be sent back by postal mail only, together with the required documents :

  1. A photocopy of a valid passport or identity card (non-European Union citizens should be in possession of a visa);
  2. Two colour photos;
  3. ECTS learning Agreement (proposed program of courses to attend at the UCL) signed by your academic coordinator;
    This document will normally be made available by the academic coordinator at your home institution, who should show his/her agreement by signing this document. ECON will check the availability of courses during the scheduled study period and send the document back, duly signed. In case you haven't received a learning agreement from your home institution, you can download this document here.
  4. Transcript of records of all your previous university years.
  5. Document "Règlement-Vie privée" duly signed
  6. Access card document duly signed

The deadlines for receiving both the application form and the learning agreement are May 31st for the first semester or the full year and November 30th for the second semester.

Please note that the housing booking form must be filled in on-line. The Accommodation Office remains your only contact person (Mrs. Laurence Mairesse) regarding the accommodation procedure. 

Housing is provided on a first come first served basis. University housing is not garanteed for all exchange students. Getting into UCL accommodation is more difficult during the first semester than the second semester.


For Academic Year 2017-2018, these mandatory orientation meetings are sheduled as follow:
- to be determined

Students who can't attend this meeting have to inform the Erasmus Coordinator.

Upon arrival in Louvain-La-Neuve, Non-EU students will have to go to the Registrar Office (Central Office) to show the visa.