Welcome ! It is a great pleasure for us to have you at the Louvain School of Management, the Business faculty of the UCLouvain for a one-year stay.
Important steps to do once you are selected
The step by step detailed procedure is explained in an email which is sent to you by the Double Degree Officer around end of March.
Important deadlines to complete the UCLouvain mandatory online admission procedure and to upload all required documents:
- April 30 for non-EU citizen
- August 31 for EU citizen
- September 15 for any nationality living in Belgium
Obtain a student visa (for non-EU citizen):
Non-European citizens need a student visa to enter Belgium. The student visa is compulsory to finalize your registration at UCLouvain once you arrive. Please check the procedures with the nearest Belgian Embassy or Consulate in your country.
Please note that if the UCLouvain Central Administration Office does not receive your complete registration file in due time, you will receive your UCLouvain acceptance letter late and could then have problems obtaining your visa, if needed. Please be sure to respect the procedure and the deadline mentioned above as well !
The UCLouvain “Autorisation d’inscription”, sent by post, is the official proof that you are accepted at UCLouvain. You will need it to obtain your visa and to be able to officially register at the university upon your arrival. Do not forget it at home!
The best way to participate in student life is to live on the campus itself. Indeed, Louvain-la-Neuve is an unusual pedestrian campus with more than 15 000 students and over 20 000 residents.
The university has a limited number of accommodation on the Louvain-la-Neuve campus, however the Service des logements (accommodation service) exceptionally accepts to pre-book a university accommodation for your academic year at Louvain-la-Neuve.
Concretely, you have, for the ease of colleagues managing the accommodation, to fill in an online form (as from March) (please choose “Students” > “International Students” > click on green button “Request Accommodation-online form)
. You can ask for Room in a shared flat (10-month contract) OR a studio/flat (12-month contract, incl July and August with no possibility to change the contract)
. The accommodation will be available few days before the start of the acadmeic year.
How to get to LLN / Getting around LLN
By plane :
You will land in Brussels Airport (Zaventem) or in Brussels South Charleroi Airport.
Note that the trip, both from Zaventem Airport or Charleroi Airport to Louvain-la-Neuve, will take 1 hour approximately.
By train :
SNCB/NMBS is the National Railway Company of Belgium.
Louvain-la-Neuve is easily accessible by train and its train station "Louvain-la-Neuve-Université" (not Leuven !!) is located in the very centre of the town. From Brussels, you can get to Louvain-la-Neuve in about 40 minutes.
- From any Belgian station, take the train towards Ottignies, a station situated on the Brussels-Ottignies-Namur-Luxembourg line (trains every half hour in both directions). Get off at Ottignies station and change trains to continue to Louvain-la-Neuve-Université (about 8 min.).
- Some trains go straight from Brussels to Louvain-la-Neuve but take more time because it stops at all stations.
TEC is the company responsible for the Wallonia network and offers therefore an extensive bus service throughout Wallonia and towards and from Brussels. TEC buses join Louvain-la-Neuve with Bruxelles, Ottignies, Wavre and some other surroundings.
The bus station in Louvain-la-Neuve is located in the town centre.
By car :
Take the highway E411 Brussels-Namur. Exit 8A is the one for Louvain-la-Neuve (not to be confused with Louvain, the French translation of Leuven, located in Flanders).
Louvain-la-Neuve is a pedestrian town, therefore cars are not allowed inside the town. > LLN Car Parks
Upon your arrival - 3 mandatory steps
If your accommodation is not available at your arrival or if you have not booked one in advance, you can find a temporary accommodation (have a look here above at "No accommodation found before your arrival ?").
You have booked in advance a room/flat through the University Housing Service:
- Signing the lease contract
Upon arrival Louvain-la-Neuve, you have to go to Contract Management of “UCLouvain Logements” in order to sign the lease contract as well as to pay the first monthly rent, to deposit a security warranty and to pay a small amount for administrative costs.
- Getting the keys + inventory
You can get the keys of your room/flat at the local office of the Accommodation Office in the neighbourhood where your accommodation is located. To do so, you will have to present yourself personally and bring along your lease contract as well as your ID card or passport.
You have booked in advance a room/flat through a rental agency or a private owner:
Please directly contact them in order to sign an official lease contract.
You must now officially register at the UCLouvain Central Administration (“Les Halles”) located Place de l’Université 1, ground floor (Service called “SIC”) in LLN.
You will need to provide with:
- ALL the originals version of your application file (transcript of records, degrees, English certificate, ID-card, passport, work contract, internship,... In other words, you have to provide original proofs of activities you have undertaken since leaving secondary school, including the dates of each activity)
- A copy of your signed housing lease contract
- the original version of your UCLouvain “Autorisation d’inscription”
- the proof of membership of a health insurance scheme (photocopy of European health card or a private insurance certificate)
- your ID card or passport (+ long stay student visa for non-EU students)
- all the official and originals missing documents mentionned on the official document "autorisation d'inscription" you've received
- Your enrolment form filled-in and printed after having confirm the fact you’ve received the UCLouvain official letter "autorisation d'inscription" (available on the online admission platform)
- 2 passport-size colour photos (facial recognition ; white background ; identical)
IF you are a grant holder, you must also provide your study grant confirmation + a proof of payment possibly done before registration
IF you are a non EU student, you must provide a finance plan.
The deadline to officially register at UCLouvain is September 30th.
Note that if you stay in another town, you will have to go to the city hall of that town.
To register at the commune located Voie des Hennuyers, 1 at Louvain-la-Neuve, you need the following documents: (Make sure you have those when you get there) :
- your signed housing contract
- the original version of your UCLouvain “Autorisation d’inscription”
- your UCLouvain registration document
- the study certificate issued by UCLouvain
- your passport or ID card (+ visa for Non-European citizens only)
- 3 passport-size colour photos (facial recognition ; white background ; identical)
- the proof of membership of a health insurance scheme
- the grant confirmation or undertaking to assume financial responsibility (proof of a fellowship or financial statement - “annexe 32” asked by the Belgian Embassy) – (for Non-European citizens only)
- marriage certificate (for married students coming with their spouse)
During your stay
The academic year at LSM is composed of two terms and each term is split in two parts (Part 1 & Part 2) :
- Fall term 2020 "Q1" going from September 14th to December 19th (with exam session from 2nd to 23rd of January 2021)
- Part 1 : the first 8 weeks of the term (incl. the mandatory Discovery week starting on September 14th and the assessment week at the end of the Part 1)
- Part 2 : the last 6 weeks of the term
- Spring term 2021 "Q2" going from February 1st to May 15th (with exam session from May 31st to 26th of June 2021)
- Part 1 : the first 7 weeks of the term (incl. an assessment week)
- Part 2 : the last 8 weeks of the term (incl. 2 weeks of Spring Break from 5th to 17th of June incl. (subject to change))
A third term for eventual resit exams going from August 16th to September 3rd, 2021.
Course workload for Double Degree students - in order to get the LSM degree
Please note that the following explanations do not take the requirements of your home university into account. We strongly invite you to check their minimum requirements in order to get their degree.
In order to get your LSM Master's degree, you must earn at least 120 credits including :
- 20 credits of Master's thesis (incl. Master's thesis Seminar)
- 30 credits of LSM focus courses or equivalent (We will recognize 20 credits done at your home university)
- 30 credits of LSM Major
- 40 credits of master courses (i.e. Majors, elective courses, core courses) (We will recognize between 40 and 60 credits done at your home university)
The DD Master's thesis : To obtain the 2 Master's degrees, you are required to write one Master's thesis. You will have to find a supervisor from one of the two universities of your double degree. his professor will supervise, guide the student throughout the realisation of the Master's thesis and will be present at the oral defense. In addition, a reader from a university other than the supervisor’s will be assigned. The role of the reader is to read the final work, be present at the oral defence as a member of the jury and therefore be an evaluator of the work.
The Master's thesis has to be written in English (or in Dutch for those who are doing the Master's degree in Dutch at KU Leuven). In relation to the master thesis itself, you will have to follow the requirements of the university of your supervisor (on content, methodology...). An oral defence is compulsory (for your LSM degree, even if the partner university does not organise one), and must be done, usually by videoconference (e.g. skype), in the presence of the 2 professors (supervisor and reader). Please have a look at the LSM's Professors, classified by their area of expertise, who could be your supervisor.
Languages of instruction : English (and French). For non-French speaking students, the entire programme is accessible in English.
LSM Pedagogical system: The teaching system at LSM includes a large amount of group works. The group works generally have an impact on your final grade but usually you have an additional final exam. While planning your courses consider that group works take quite a lot of time. Sometimes it is mentioned in the course description if there will be a group work. Please note that the groups are formed the first week of each semester!
Lecture notes : You can find your lecture notes either on the UCLouvain intranet (through Moodle) and/or in the DUC (Grand’rue)
The DUC is a place where you can find handouts for most of the courses. Normally you are told during the 1st lecture, whether or not there is a “Syllabus” (a syllabus is a hand out) or other materials for the class and where to find them.
Moodle : Moodle is an online platform used by professors to organise courses, communicate information, share documents,… and used by students to form groups, upload a work, take an appointment,...
Libraries : Several libraries are at your disposal. The library of Economic and Social Sciences, including LSM, is the BSPO, located "Place Montesquieu" in front of LSM building. The library of psychology is located “Place du Cardinal Mercier”.
To enter any library, you will need your access card received upon arrival, after the UCLouvain registration is completed. This card also allows you to rent books for free and gives you access to every UCLouvain libraries.
Some books and magazines cannot be rented and must be read in the library (you can make copies). To do so you will need a copy card which you must buy at the reception desk in the library.
Improving Language (i.e. French,...): French courses, at ILV (Institut des Langues Vivantes, the UCLouvain language school), can be followed free of charge during the semesters at LSM IF it is included in your study programme (which means you must successfully pass them and they will be taken into account for your grade average).
Another way to improve a language is Tandem language learning
Exam sessions: There are three exam sessions: January - June - August/September.
Each student has the possibility to present an exam twice within the same academic year. However, be aware that the exam for a 1st term course can only be presented during the January session and/or September session and not during the June session. Therefore, an exam of a 2nd term course can be presented only at the June session and/or September session.
UCLouvain grading system: The final assessment of a course will result in a mark on a scale from 0 to 20, the minimum pass mark being 10/20. The overall assessment of a year or a course of study is expressed in the same way.
UCLouvain uses a single ECTS grading table which is based upon the grades obtained in all programmes during the last five academic years. It is reviewed each year.
Exams : Depending on the course, evaluations are based on class participation, oral presentations (individual and by group), and/or written exams (essays/projects/group reports). Some courses have oral exams.
Evaluation systems are explained in the course description and/or during the first lecture.
This card enables you to register at the sports centre, and to get discounts at the cinema, shops, travel expenses if you are under 26 years old (train, etc.).
Access Card - Smartcard (Carte d’accès)
This card enables you to enter the LSM building, UCLouvain computer rooms (after 8:00 pm) and libraries.
UCLouvain virtual office (My UCL)
Every student registered at UCLouvain gets a "virtual desk" (like an intranet) on the UCLouvain website. This "desk" gives you free access to a range of services and to the data banks to which UCLouvain subscribes, including remote access.
The purpose of the "virtual desk" is to offer you a range of personalised services.
It will enable you to enroll in courses, register for exams, access your mailbox @student.uclouvain.be, access Moodle (the electronic platform for courses and communication with teaching staff), access electronic libraries, etc.
UCLouvain student email address
Please consult it on a regular basis, as all information will be sent to you that way; for example information about courses, registration to exams….
Louvain-la-Neuve is a pedestrian town; access to the town centre is forbidden to motorised vehicles.
In Louvain-la-Neuve, everything is at your fingertips. You can walk far from the stress of circulation and from traffic congestion. You are never more than 10 minutes away from your classroom, the shopping center or the sports center.
The Faculties, Institutes, Technology Platforms and Administrative Services are mainly situated in the city centre and in the neighborhoods (named Biéreau or Hocaille).
The LLN "centre sportif" offers 60 sport activities. It is located in the “Hocaille” quarter, where the swimming pool is located as well. It is at about a 10-minute walk from the Louvain-la-Neuve town centre.
The first weeks of the semester entrance is normally free to try any sport types so everyone can go there and test the offers.
If that time is over you need to go to the "centre sportif" office to buy the sports card, 50€ for the hole year. This card is a replacement of your normal student card, so don’t worry if they take your “old” one.
With that card you have access to all sports and to the swimming pool at the displayed times on the sport programme. Some sports require extra insurance charges (such as the football mondialito : 5 €).
Culture at LLN
- ESN Louvain-la-Neuve (International Exchange Erasmus Student Network)
- AIESEC Louvain-la-Neuve
- CEMS Club Belgium
- LSM Conseil
- Club LSM