The academic year at LSM is composed of two terms and each term is splitted in two parts (Part 1 & Part 2) :
- Fall term going from September to December with exam session in January
- Part 1 : the 8 first weeks of the term (incl. discovery week & evaluation week)
- Part 2 : the 6 last weeks of the term
- Spring term going from February to May with exam session in June
- Part 1 : the 7 first weeks of the term (incl. evaluation week)
- Part 2 : the 8 last weeks of the term (incl. 2 weeks of Easter holidays)
Exchange students may come for one term or for the full academic year.
Students are required to be present at LSM for the whole time of their study period. Students must attend courses from the very beginning of the term, in order to increase their chances of success at their exam session.
LSM proposes courses at the master level (year 4 and 5).
Prerequisites may be necessary for some courses. Please check the course descriptions.
At LSM, the languages of instruction is English but some courses can be found in French (when the title of the course is in French, the course is taught in French).
Choosing your courses and other learning activities must be done in close consultation with your home school coordinator. He/she has to sign your Learning Agreement.
Courses available at LSM for exchange students
Check the list of courses and their prerequisite. If you click on the course code, you get redirected to the course description on the UCLouvain webpage
Courses outside LSM :
As LSM is part of UCLouvain, a full university, you can also take some courses at the bachelor level and/or from other departments (maximum 3 by semester). To do so, you need the approval of your home university and the professor who teaches the course (at the beginning of the semester, on first lecture).
French Courses :
You can take maximum 2 French courses during one semester at LSM (courses of the same level: a basic one and its complementary). It is free of charge if you include it in your Learning Agreement.
An academic year at UCLouvain equals 60 ECTS. The normal workload at LSM is 30 ECTS per term, which represent 6 courses of 5 ECTS each.
At UCLouvain, exchange students are expected to follow the workload of a UCLouvain full-time academic semester. However, the exact number of credits you have to take is set up by your home university. We usually allow exchange students to take French language courses (a basic one and its complementary) but these ones are not to be taken into consideration for ECTS workload requirements.
LSM courses are often worth 5 ECTS each, which corresponds to 30 contact hours per course. Contact hours are the number of hours of lectures for the course. Courses at LSM being given on 6 weeks, you will in most of the case have 5 hours per week of lectures. You need to be aware that, for each course, you will need several hours outside lectures to prepare the lectures or group works.
The LSM course schedule (page only accessible for students with a UCLouvain ID access) is updated just before the beginning of each academic year.
You may use the UCLouvain schedule engine to organize your stay.
At the top of that page, you can enter your courses code separated by a comma in the field with title "Horaire d'un ou plusieurs cours spécifiques" (Schedule of one or more specific courses). You will be redirected to a timetable application (ADE) where you can see your courses schedule week by week.
- Using the list of courses offered at LSM
You can click on the code of the course and you will be redirected to the URL of the course description on UCLouvain website.
- Using the UCLouvain website "votre recherche"
By typing the course code or the title of the course you are looking for in the field « votre recherche » on the top right of the UCLouvain website, you will get a list of search results. Select the first description you find and make sure you have the last version by looking at the year mentioned in the URL. If not, change it manually to the academic year concerned (example: for the academic year 2019-2020, you need to put 2019).
Before you finalize your selection, pay particular attention to some practical elements listed in the course description; such as the language of instruction, the term course is given (Q1 or Q2) and the prerequisites.
The teaching system at LSM includes a large amount of group work. Group work generally counts for your final grade and most of the time you have a final exam in addition.
While planning your courses consider that group work takes quite a lot of time. The course description mentions if there will be group work or it will be explained by the Professor during the first lecture.
Please note that the groups are formed the first week of the semester.
In case of continous evalution, the professor will expect individual works throughout the semester. You will have a final exam to present at the end of the semester.
Note that the evaluation system will be explained by the Professor during the first lecture.
Professors explain during the first lecture whether there is a “Syllabus” (handout) or other materials for the class and where to find them.
There are two ways to get your lecture notes :
- on the UCLouvain intranet through Moodle, for the electronic version.
- in the DUC, situated in Grand’rue, to print hard copies out. The DUC is a place where you can find handouts for most of the courses.
ECTS Credits & Grading System
ECTS credits are the measuring units to build your programme.
They reflect the amount of work necessary to pass a particular learning activity (e.g. a course or a seminar) and are calculated taking into account the total time needed in order to achieve the desired learning outcomes, including the time spent in individual study.
Being a standard European measure, ECTS credits will make it easier for your studies at UCLouvain to be recognized by your home university.
Grading Table :
UCLouvain uses the ECTS grading table. 10/20 is a passing grade.
% of students awarded the grade
Register to Courses
Your choice of courses must respect your home university requirements and the LSM rules.
If you are thinking of learning French, you can mention "French Course" in the column of the course code in your Learning Agreement. You have the possibility to do a language test to evaluate your level of French when arriving in Belgium and thus select the course(s) you need.
LSM recommends a workload of 30 ECTS credits for one semester (besides language courses).
Note that this choice is not final as you have the opportunity to modify the courses you selected during the first week of the semester.
This is the time to confirm your courses choice made in your Learning Agreement or modify it using an appendix (called the Annex) to the initial Learning Agreement.
The choice of courses made through your ECTS learning agreement can be modified during the first week of the semester with the approval of your home university and LSM.
When you want to modify your courses initially selected, you must fill-in the Annex to the Learning Agreement and hand it over to the LSM Incoming Coordinator. The deadline is Friday of the semester's first week. The LSM Incoming Students Coordinator will register you for all the courses you selected.
The maximum workload at LSM is 30 ECTS (besides language courses).
Most professors use Moodle, a UCLouvain communication platefrome, to organise their courses.
Your registration on Moodle is not an official registration but only an information platform used for communication between students and Professors.
Check your Registration
After the deadline to submit your Learning Agreement (or its Annex), LSM will finalize your registration to courses.
You will be asked to check your courses registration on "MyUCL", your UCLouvain account. The exact code and title of courses you are registered to must appear. If there are any discrepancies with your final courses choices, you should inform the LSM Incoming Students Coordinator without delay.
Remember that, if this course registration is not correct, it will not be possible to make any changes during the semester.
Be aware of the issues this can raise :
- If a course you want to follow is not listed on "MyUCL", it will not appear on your Transcript of Records and no grade will be given for it
- If a course you do not want to follow stays on "MyUCL", it will appear on your Transcript of Records with the mention "NE" meaning "Not Evaluated"
Moodle is a distance course information platform used by the professors to give students information, exercises, documents and communication tools regarding their courses. Professors will inform students if they use this tool during their first lecture and provide them with the enrolment key, if necessary.
Your registration on Moodle is not an official registration. To access Moodle you must be registered as a UCLouvain student and have your UCLouvain account activated.
Create your Moodle user account by going on https://moodleucl.uclouvain.be/.
You will then have to possibility search for the course using the course code in order to find your lecture notes or any other document the professor has posted there for you. Note that you may be asked to enter the enrolment key that was provided during the first course lecture.
For the first term (September to January), the exams are held in January and, for the second term (February to June), they are held in June.
Resit exam can only be done in August/September in Belgium. In some exceptional cases, and always with the professor's approval, students can take resit exams from their home university under certain conditions.
Check the detailed information about resit exams given below.
Each student has the right to take the same exam twice during the same academic year:
- First possibility, the regular exam session at the end of the semester the course is given
- Second possibility, the resit exam session (August-September).
The UCLouvain does not allow the organization of exams outside the official exam session.
In order to take an exam or resit an exam you must be registered for it. The LSM Incoming Student Coordinator will register you to your exams by default.
You will anyway be asked to check your registration online via your UCLouvain account.
If you want to drop an exam, you will need to fill in the Drop Exam(s) Form.
Be aware that, if you register to a course but choose not to take the exam, the course is still listed on your Transcript of Records with the mention "NE" for "Not Evaluated".
The evaluation system may be different from one course to another and, at the professor's discretion, may be composed of :
- class participation
- oral presentations (individual and by group)
- written exams (essays/projects/group reports)
- oral exams
The exam schedule is available before the end of the semester on LSM webpage (only accessible for students with a UCLouvain account). Please check this page regularly when the exam session approaches.
Students who must return to their home university for academic reasons in January will be allowed to take their exams from their home university. A proof from the home university is required. These exams taken from abroad must take place on the same day and, when possible, at the same time as the UCLouvain examination.
Register to exam from abroad (this is the only valid procedure) :
- The LSM Incoming Students Coordinator will send you an email with the registration procedure shortly after the exam schedule is communicate.
- Complete the "Exams from Abroad" form. The information needed is :
- Your details (full name, noma and UCLouvain email address)
- Course code (letters and number)
- Course title
- Name of the professor
- Day and time of examination (should be the same as UCLouvain examination)
- Name and e-mail address of the responsible person who will invigilate your exam(s) at your home university
- You have to contact your home university coordinator to make your exam(s) arrangements
- The LSM Incoming Students Coordinator will get in touch with your home university invigilator for the administrative follow-up of your exam(s).
Resit examinations take place during the resit exam session in August/September.
In order to resit an exam and to receive its results, students must be registered for the course and for the resit exam. All necessary information about the resit exam session will be sent to students by email at the end of the semester.
Students eligible to the resit exams are:
- Students with a grade below 10/20
- Students who could not attend the first session for good reasons (medical certificate)
- Students who did not drop the first exam session
Students must be in Belgium to take their resit exam(s). In some exceptional cases, and always with the professor's approval, students can take resit exams from their home university under certain conditions :
- A maximum of 4 written resit exams will be supervised by the LSM Incoming Student Coordinator
- Oral resit exams need to be organized directly with the professor via video conferences
Transcript of Records
Transcript of Records are sent electronically to your home university coordinator.
A paper version will only be sent to the home university upon request.
They are prepared within the weeks following each exams session :
- For exams taken in January, the Transcript of Records is sent mid-February
- For exams taken in June, the Transcript of Records is sent mid-July
- For exams taken in August-September (resit session), the Transcript of Records is sent mid-September
Be aware that, if you register to a course but choose not to take the exam, "NE" (Not Evaluated) will appear on your Transcript of Records for this course. As no grade is therefore given, your home university can decide if this is considered failed or not.